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DEAR JOHN ET AL.,
Many people do not know the meaning of et al., so using it will confuse readers.; Dear and hello are warm, positive words.Et al., the abbreviation of et alii, is about as friendly as a flu shot.They don't fit well together. The use of et al. is not standard in greetings, so people will stumble over it, wondering whether they missed an important new rule somewhere. SALES DEPARTMENT OR SALES DEPARTMENT? Typically the word Company or Division, standing alone, is capitalized in legal documents when it stands for the company’s or division’s name.. The title of this post is "Sales Department or sales department?" When you write to a company and want to communicate with someone in sales or about sales, the correct rendering is lowercase. TO CC OR NOT TO CC? THAT IS THE QUESTION Question 4: If I cannot get action from someone, should I cc our managers to show that I am ready to take the issue to the next level? Answer: Ccing your managers IS taking the issue to the next level. DON'T USE CONTRACTIONS? The Gregg Reference Manual: "Contractions of verb phrases are commonly used in business communications where the writer is striving for an easy, colloquial tone.In formal writing, contractions are not used (except for o’clock.); Write Right: A Desktop Digest of Punctuation, Grammar, and Style: "Contractions create a friendly, informal tone that may not be suitable in formal writing." HOME - BUSINESSWRITINGBLOGBEST PICKSEMAILPROOFREADINGGLOBAL COMMUNICATIONFAQETIQUETTE When people come together in a group, they tend to develop new lexicons that is specific to that group and its context. Runners complain about "staying in Zone 2," Wizards and Witches gossip about "muggles"—and somewhere in corporate-land, a mid-level manager is fervently proclaiming that THE BEST FONTS FOR BUSINESS WRITING (AND ONES TO AVOID Walking into DSW for the first time searching for a new pair of shoes can be overwhelming—so many options and styles to choose from! The same can happen to a writer as you start scrolling through that long list of font styles in MS Word. HOW TO BE ASSERTIVE, NOT PUSHY If you write to customers, clients, employees, or almost anyone on the job, you have times when you need to assert yourself. You have to disagree, delegate, instruct, remind, and say no—in each situation coming across as clear and forceful without pushing into rudeness. The tips below can help in WHAT YOU MUST KNOW ABOUT "ALL TOLD" AND "ALL TOLLEDDEFINE ALL TOLD I paused over the expression all told in a piece of business writing the other day. Because I had not seen the phrase in a long time, I decided to make sure it was correct. Sometimes expressions we think are correct are not. You can read my posts "Disburse Vs. NOTES TO FRIENDS WHO HAVE LOST THEIR JOBSNOTES TO SOMEONE WITH CANCERLETTER TO SOMEONE I LOVELETTER TO SOMEONE YOU LOVENOTE TO SOMEONE AFTER SURGERYNOTE TO SOMEONE GRIEVING Friends and colleagues who have lost their jobs need to hear from us. But it can be challenging to decide what to say, with job loss having so many sides to it: stress, opportunity, rest, disillusionment, freedom, fear, elation. Or all of the above. Yes, it's difficult to know what to say, but we must say something YEARS' OR YEAR'S OR YEARS Inspired by the Summer Olympics, I led the "Punctuation Games" for a client yesterday. The sophisticated group took away gold, silver, and bronze medals for their wins in "100-Word Hyphen," "Apostrophe Toss," "Error-Ringing," and a final relay race in which they inserted commas, semicolons, hyphens, and apostrophes. Apostrophe Toss raised the most questions. Here's oneDEAR JOHN ET AL.,
Many people do not know the meaning of et al., so using it will confuse readers.; Dear and hello are warm, positive words.Et al., the abbreviation of et alii, is about as friendly as a flu shot.They don't fit well together. The use of et al. is not standard in greetings, so people will stumble over it, wondering whether they missed an important new rule somewhere. SALES DEPARTMENT OR SALES DEPARTMENT? Typically the word Company or Division, standing alone, is capitalized in legal documents when it stands for the company’s or division’s name.. The title of this post is "Sales Department or sales department?" When you write to a company and want to communicate with someone in sales or about sales, the correct rendering is lowercase. TO CC OR NOT TO CC? THAT IS THE QUESTION Question 4: If I cannot get action from someone, should I cc our managers to show that I am ready to take the issue to the next level? Answer: Ccing your managers IS taking the issue to the next level. DON'T USE CONTRACTIONS? The Gregg Reference Manual: "Contractions of verb phrases are commonly used in business communications where the writer is striving for an easy, colloquial tone.In formal writing, contractions are not used (except for o’clock.); Write Right: A Desktop Digest of Punctuation, Grammar, and Style: "Contractions create a friendly, informal tone that may not be suitable in formal writing." 7 MOST COMMON GRAMMAR AND PUNCTUATION ERRORS: EXPLANATIONS Paul “Bear” Bryant, a legendary American college football player and coach, once said, “When you make a mistake, there are only three things you should ever do about it: admit it, learn from it, and don’t repeat it.” These are the words of a wise man and an experienced coach who has helped hundreds of STRUCTURING PROCEDURE AND METHODOLOGY IN BUSINESS REPORTS Business reports vary in content and style. However, the structure and method of creating business reports are more or less similar across the board. Of course, you must structure a business report in a professional and concise way, but it’s a mostly simple method to follow. It’s the content of the report that you should sweat HOW TO STAND OUT WHEN YOU JUST GRADUATED FROM COLLEGE Networking is a crucial skill to have, and in this day and age of instantaneous communication, you won’t have to do much to build a solid list of contacts.You just need to learn how to build rapport without coming off as awkward or pushy.. The best way to do that COVER LETTER TIPS FOR FIRST TIME JOB APPLICANTS It’s no secret: writing a good cover letter is a challenge, especially if it’s your first time. The secret? Stop obsessing! Your cover letter should be no more than a concise introduction of who you are, what you can do, and, most importantly, why you are the best fit for the job. Because really, that’s HAPPY BELATED BIRTHDAY OR BELATED HAPPY BIRTHDAY So if you substituted the word belated for late when writing “happy belated birthday,” you would get “happy late birthday.” This is obviously illogical. A birthday – an anniversary of the day someone was born – can not be late. But greetings sure can! WHAT DOES THE EXPRESSION "MOOT POINT" MEAN A moot point is a fact that is irrelevant because it does not pertain to the current situation.; Moot rhymes with “root.”; The phrase “mute point” does not exist; it’s a mistake. The Definition of Moot (and the Subsequent Expression) The definition of moot is “subjected to discussion” or “up for debate.” However, it can also mean “deprived of practical significance; made TO CC OR NOT TO CC? THAT IS THE QUESTION Question 4: If I cannot get action from someone, should I cc our managers to show that I am ready to take the issue to the next level? Answer: Ccing your managers IS taking the issue to the next level. HOW TO CHOOSE "AFFECT" OR "EFFECT" People in business writing classes have been asking for ways to know whether affect or effect is correct.Here are my best tips for choosing the appropriate word. If you are choosing a noun, your correct choice will be effect 99 percent of the time.. The medicine had no effect on her condition.; In the lab it is difficult to duplicate the effect of the weather on the siding.ETIQUETTE ARCHIVES
The other day I had coffee with a man I will call Ryan to talk about his search for a new job. When I suggested a company that sounded like a perfect fit with Ryan's goals and expertise, he told me he had already written to the relevant manager thereETIQUETTE ARCHIVES
Cathy wrote to me today, concerned about a possible change in how her team sends holiday greeting cards. In the past they have purchased holiday cards, addressed them to a mailing list of customers and other important people, had everyone on the team sign them, and then mailedthem through
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Common Expressions
HAPPY BELATED BIRTHDAY OR BELATED HAPPY BIRTHDAY?Common Expressions
WHAT DOES THE EXPRESSION “MOOT POINT” MEAN?Common Expressions
SUBJUNCTIVE: IF I WAS OR WERE? Business communications IS IT MASTERS DEGREE OR MASTER’S DEGREE?BEST PICKS
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Common Expressions
WHAT DOES THE EXPRESSION “MOOT POINT” MEAN? A moot point is a fact that is irrelevant because it does not pertain to the current situation. Moot rhymes with "root." The phrase "mute point" does not exist; it's a mistake. The Definition of Moot (and the Subsequent Expression) The definition of moot is "subjected to discussion" or "up for debate." However, it can also...Read more
BUSINESS WRITING
Common Expressions
HAPPY BELATED BIRTHDAY OR BELATED HAPPY BIRTHDAY?Common Expressions
WHAT DOES THE EXPRESSION “MOOT POINT” MEAN?Common Expressions
SUBJUNCTIVE: IF I WAS OR WERE? Business communications IS IT MASTERS DEGREE OR MASTER’S DEGREE?Courteous Writing
BUSINESS EMAIL SIGN-OFF: CHOOSING THE RIGHT ONECommon Expressions
BUSINESS JARGON IN ALL ITS GLORYGems of Language
THOU VS. THEE: LEARN THE DIFFERENCECommon Expressions
SIMILAR WORDS: UNCHARTED VS. UNCHARTERED Punctuation Pointers DO PUNCTUATION MARKS GO INSIDE QUOTES?Writing Tips
CHOOSING THE LENGTH OF A PARAGRAPH Punctuation Pointers USING A COMMA BEFORE (AND AFTER?) “BUT”Gems of Language
SARCASM VS. FACETIOUSNESS: WHAT’S THE DIFFERENCE12 3
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