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CUSTOMIZING REVISION MARKS Customizing revision marks. You can easily change the appearance of revision marks in your document. Track Changes dialog box gives you full control over the insertions, deletions, formatting, and other revision marks. On the Review tab, in the Tracking group, click the dialog box launcher: On the Track Changes Options dialog box, changesome
SHARING CONTACT GROUPS IN OUTLOOK Exchange Server users or Microsoft 365 Business subscribers can share a contact folder with another person inside and outside of the organization if sharing contact lists is supported by the organization's sharing policies. If you do not have an Exchange Server account or your organization policies do not allow contact folders sharing, Microsoft Outlook does not offer the Share Contacts option. HOW TO SHOW BLUE LINKS INSTEAD OF { HYPERLINK LINK } IN A 1. On the File tab, click the Options button: 2. In the Word Options dialog box, on the Advanced tab, under Show document content, uncheck the Show field codes instead of their values checkbox: After clicking OK, all hyperlinks in the document will be shown as usual, as blue hyperlinks: See How to turn on or turn off highlighting off fields in HOW TO CHANGE THE AUTHOR NAME TO TRACK CHANGES AS ANOTHER Sometimes you need to record new changes in the document that already has tracked changes made under your name. For example, people who have no possibility to make changes by themselves ask you to record their changes. Amendments made by different reviewers have HOW TO CREATE A FLOWCHART IN WORD A flowchart or flow chart usually shows steps of the task, process, or workflow. Word for Microsoft 365 provides many predefined SmartArt templates that you can use to make a flowchart, including visually appealing basic flowchart templates with pictures. However, if you have a process with a tangled flow or you need a custom layout, you can build a complex flowchart in Word using rectangular HOW TO CREATE A MULTI-SOURCE CITATION To add a multi-source citation (see How to create a citation ), you can do one of the following: 1. Add a citation in the document: 1.1. After filling citations in the document, you can add any of them on the References tab, in the Citations & Bibliography group, click the Insert Citation button: 1.2. HOW TO SHOW THE VOTING RESULTS To show the voting results, do the following: 1. Open the original message that you sent (usually you can find it in the Sent folder). 2. On the Message tab, in the Show group, click the Tracking button: Notes: The Show group doesn't appear until at least one recipient of HOW TO CREATE AN ORGANIZATIONAL CHART WITH TWO OR MORE Microsoft Word (like Microsoft Excel and Microsoft PowerPoint) proposes tools to create and update organizational charts, but only for the hierarchical organizations. A hierarchical organization is a tree-like organizational structure where every entity in the organization, except the root, is subordinate to a single node, i.e., has only one parent. REPLY AND FORWARD OPTIONS 2. In the Outlook Options dialog box, choose the Mail tab and then scroll to see the Replies and forwards group: 3. Using the drop-down lists in the Replies and forwards group, specify whether Outlook should include the original message text when you reply to or forward a message. 4. Click OK in the Outlook Options dialog box. HOW TO REDUCE RIBBON SIZE IN OUTLOOK After recent updates, the ribbon in Microsoft Outlook can take up to 1/3 of the available screen space. Microsoft Office help tells that you can hide or unhide your ribbon, but you cannot reduce the size of your ribbon, or size of the text or the icons. False! You can change the mode and remove unnecessary white space around buttons, and, thus, reduce the ribbon size. HOW TO ADD AND USE VOTING BUTTON IN OUTLOOK Voting Buttons in Outlook is a useful feature, which can help to collect your colleagues' or friends' decisions with email messages easily. This article is arranged to guide you add and use voting buttons in Microsoft Outlook with ease. SHARING CONTACT GROUPS IN OUTLOOK Exchange Server users or Microsoft 365 Business subscribers can share a contact folder with another person inside and outside of the organization if sharing contact lists is supported by the organization's sharing policies. If you do not have an Exchange Server account or your organization policies do not allow contact folders sharing, Microsoft Outlook does not offer the Share Contacts option. HOW TO CHANGE ORIENTATION OF ONE PAGE IN WORD Page orientation defines the direction for printing or displaying the document in Word, but one does not have to be the same for the entire document. Usually, the whole article, paper, or report is printed in the Portrait mode, but for a page with the big table, it is more convenient to use the Landscape mode. On the Layout tab in the Page Setup group, you can easily change the page HOW TO CHANGE THE AUTHOR NAME TO TRACK CHANGES AS ANOTHER To add new tracked changes as another reviewer to the document, do the following: 1. Save all changes of the first reviewer (by default, by yourself): 2. On the Review tab, in the Tracking group, click the dialog box launcher: 3. In the Track Changes Options dialog box, click the Change User Name button: 4. In the Word Options dialog box, on HOW TO CREATE A FLOWCHART IN WORD A flowchart or flow chart usually shows steps of the task, process, or workflow. Word for Microsoft 365 provides many predefined SmartArt templates that you can use to make a flowchart, including visually appealing basic flowchart templates with pictures. However, if you have a process with a tangled flow or you need a custom layout, you can build a complex flowchart in Word using rectangular HOW TO CREATE A MULTI-SOURCE CITATION To add a multi-source citation (see How to create a citation ), you can do one of the following: 1. Add a citation in the document: 1.1. After filling citations in the document, you can add any of them on the References tab, in the Citations & Bibliography group, click the Insert Citation button: 1.2. HOW TO SHOW THE VOTING RESULTS To show the voting results, do the following: 1. Open the original message that you sent (usually you can find it in the Sent folder). 2. On the Message tab, in the Show group, click the Tracking button: Notes: The Show group doesn't appear until at least one recipient of HOW TO CREATE AN ORGANIZATIONAL CHART WITH TWO OR MORE Microsoft Word (like Microsoft Excel and Microsoft PowerPoint) proposes tools to create and update organizational charts, but only for the hierarchical organizations. A hierarchical organization is a tree-like organizational structure where every entity in the organization, except the root, is subordinate to a single node, i.e., has only one parent. REPLY AND FORWARD OPTIONS 2. In the Outlook Options dialog box, choose the Mail tab and then scroll to see the Replies and forwards group: 3. Using the drop-down lists in the Replies and forwards group, specify whether Outlook should include the original message text when you reply to or forward a message. 4. Click OK in the Outlook Options dialog box. HOW TO REDUCE RIBBON SIZE IN OUTLOOK After recent updates, the ribbon in Microsoft Outlook can take up to 1/3 of the available screen space. Microsoft Office help tells that you can hide or unhide your ribbon, but you cannot reduce the size of your ribbon, or size of the text or the icons. False! You can change the mode and remove unnecessary white space around buttons, and, thus, reduce the ribbon size. HOW TO ADD AND USE VOTING BUTTON IN OUTLOOK Voting Buttons in Outlook is a useful feature, which can help to collect your colleagues' or friends' decisions with email messages easily. This article is arranged to guide you add and use voting buttons in Microsoft Outlook with ease. SHARING CONTACT GROUPS IN OUTLOOK Exchange Server users or Microsoft 365 Business subscribers can share a contact folder with another person inside and outside of the organization if sharing contact lists is supported by the organization's sharing policies. If you do not have an Exchange Server account or your organization policies do not allow contact folders sharing, Microsoft Outlook does not offer the Share Contacts option. HOW TO CHANGE ORIENTATION OF ONE PAGE IN WORD Page orientation defines the direction for printing or displaying the document in Word, but one does not have to be the same for the entire document. Usually, the whole article, paper, or report is printed in the Portrait mode, but for a page with the big table, it is more convenient to use the Landscape mode. On the Layout tab in the Page Setup group, you can easily change the page HOW TO CHANGE THE AUTHOR NAME TO TRACK CHANGES AS ANOTHER To add new tracked changes as another reviewer to the document, do the following: 1. Save all changes of the first reviewer (by default, by yourself): 2. On the Review tab, in the Tracking group, click the dialog box launcher: 3. In the Track Changes Options dialog box, click the Change User Name button: 4. In the Word Options dialog box, on HOW TO CREATE A MULTI-SOURCE CITATION To add a multi-source citation (see How to create a citation ), you can do one of the following: 1. Add a citation in the document: 1.1. After filling citations in the document, you can add any of them on the References tab, in the Citations & Bibliography group, click the Insert Citation button: 1.2. HOW TO CREATE A FLOWCHART IN WORD A flowchart or flow chart usually shows steps of the task, process, or workflow. Word for Microsoft 365 provides many predefined SmartArt templates that you can use to make a flowchart, including visually appealing basic flowchart templates with pictures. However, if you have a process with a tangled flow or you need a custom layout, you can build a complex flowchart in Word using rectangular HOW TO FREEZE COLUMNS AND ROWS 1. On the worksheet, do one of the following: To lock both rows and columns, click the cell below and to the right of where you want the split to appear: 2. On the View tab, in the Window group, click Freeze Panes : 3. From the Freeze Panes drop-down list, choose the option that you want: When you freeze panes, the Freeze Panes option changes EXCEL FORMULA EVALUATOR Excel Formula Evaluator. Select the cell that contains the formula, and on the Formulas tab, in the Formula Auditing group, click Evaluate Formula: Click the Evaluate button repeatedly to see the intermediate results as the formula is being calculated. The result of the evaluation is shown in italics. CREATING A DROP-DOWN LIST IN A CELL Manual data entry into spreadsheets and especially entering data into text cells leads to many errors. Excel data validation tools allow you to reduce the inaccuracy of Excel data entry by restricting the set of possible values to a pre-defined list. Users can select the item from a drop-down list with few choices, instead of typing text into the data entry form template. HOW TO CREATE AN OUTLOOK ADDRESS BOOK Microsoft automatically creates the address book when you create a Personal Folders profile, but only one address book is added to the profile. Sometimes you need two or even more different address books: for the projects, relatives, hobbies, etc. Fortunately, you can easily create additional address books out of the profile for differentneeds.
CUSTOMIZING REVISION MARKS Customizing revision marks. You can easily change the appearance of revision marks in your document. Track Changes dialog box gives you full control over the insertions, deletions, formatting, and other revision marks. On the Review tab, in the Tracking group, click the dialog box launcher: On the Track Changes Options dialog box, changesome
HOW TO AUTO-REPLY IN OUTLOOK 1. In the Inbox, click the New button on the toolbar in the main Outlook window to create a new mail message (or click Ctrl+N ). 2. A blank message window opens. Leaving the To field blank, type the auto-reply's subject into the Subject field and type the text you want to appear in the message body. 3. HOW TO AUTO-REPLY IN OUTLOOK When prompted to save the message, click No . To create a rule to automatically reply to new e-mail messages, do the following: 1. On the Home tab, in the Move group, click Rules , and then click Manage Rules & Alerts : 2. In the Rules and Alerts dialog box, click New Rule:
HOW TO CHANGE THE AUTHOR NAME TO TRACK CHANGES AS ANOTHER Sometimes you need to record new changes in the document that already has tracked changes made under your name. For example, people who have no possibility to make changes by themselves ask you to record their changes. Amendments made by different reviewers have HOW TO EDIT A CITATION IN A DOCUMENT HOW TO CHANGE ORIENTATION OF ONE PAGE IN WORD Page orientation defines the direction for printing or displaying the document in Word, but one does not have to be the same for the entire document. Usually, the whole article, paper, or report is printed in the Portrait mode, but for a page with the big table, it is more convenient to use the Landscape mode. On the Layout tab in the Page Setup group, you can easily change the page CALENDAR PROJECT PLANNING IN POWERPOINT When you create a presentation of the project, task or innovation, it will be useful to show the project schedule calendar. You can create a Gantt chart, for example, in Excel and just add it to your PowerPoint presentation (see How to create a perfect Gantt chart). HOW TO USE DIFFERENT PAGE ORIENTATIONS INSIDE ONE DOCUMENT Page orientation defines the direction for printing or displaying the document in Word. Sometimes the page orientation for a particular page has to be different from the rest of the material. E.g., usually, the whole article, paper, or report is printed in the Portrait mode, but for a page with the big table, it is more convenient to use theLandscape mode.
HOW TO AUTO-REPLY IN OUTLOOK 1. In the Inbox, click the New button on the toolbar in the main Outlook window to create a new mail message (or click Ctrl+N ). 2. A blank message window opens. Leaving the To field blank, type the auto-reply's subject into the Subject field and type the text you want to appear in the message body. 3. HOW TO KEEP A TABLE IN ONE PAGE OF A WORD DOCUMENT To keep a table on one page, do the following: 1. Select the table: You can select all rows or columns of the table one by one. Move the mouse over the table until you see the table selection icons in the upper-left corner of the table and then click it: Note: You can also click on the table selection icon in the bottom-right corner for the HOW TO FREEZE COLUMNS AND ROWS To lock both rows and columns, click the cell below and to the right of where you want the split to appear. 2. On the View tab, in the Window group, click Freeze Panes : 3. Choose the option that you want: When you freeze panes, the Freeze Panes option changes to Unfreeze Panes so that you can unlock frozen rows or columns. HOW TO REDUCE RIBBON SIZE IN WORD After recent updates, the ribbon in Microsoft Word can take up to 1/3 of the available screen space. Microsoft Office help tells that you can hide or unhide your ribbon, but you cannot reduce the size of your ribbon, or size of the text or the icons. False! You can change the mode and remove unnecessary white space around buttons, and, thus, reduce the ribbon size. HOW TO REDUCE RIBBON SIZE IN OUTLOOK After recent updates, the ribbon in Microsoft Outlook can take up to 1/3 of the available screen space. Microsoft Office help tells that you can hide or unhide your ribbon, but you cannot reduce the size of your ribbon, or size of the text or the icons. False! You can change the mode and remove unnecessary white space around buttons, and, thus, reduce the ribbon size. HOW TO IMPORT A CONTACT GROUP SENT YOU AS AN ATTACHMENT You can easily import a Contact Group that was e-mailed to you as an attachment. Do the following: 1. Open the e-mail containing the Contact Group . 2. In Outlook, open the Contacts view. 3. Drag the Contact Group attachment from the e-mail message onto the desired Contacts folder. Outlook automatically creates the contact entries foryou:
HOW TO EDIT A CITATION IN A DOCUMENT HOW TO CHANGE ORIENTATION OF ONE PAGE IN WORD Page orientation defines the direction for printing or displaying the document in Word, but one does not have to be the same for the entire document. Usually, the whole article, paper, or report is printed in the Portrait mode, but for a page with the big table, it is more convenient to use the Landscape mode. On the Layout tab in the Page Setup group, you can easily change the page CALENDAR PROJECT PLANNING IN POWERPOINT When you create a presentation of the project, task or innovation, it will be useful to show the project schedule calendar. You can create a Gantt chart, for example, in Excel and just add it to your PowerPoint presentation (see How to create a perfect Gantt chart). HOW TO USE DIFFERENT PAGE ORIENTATIONS INSIDE ONE DOCUMENT Page orientation defines the direction for printing or displaying the document in Word. Sometimes the page orientation for a particular page has to be different from the rest of the material. E.g., usually, the whole article, paper, or report is printed in the Portrait mode, but for a page with the big table, it is more convenient to use theLandscape mode.
HOW TO AUTO-REPLY IN OUTLOOK 1. In the Inbox, click the New button on the toolbar in the main Outlook window to create a new mail message (or click Ctrl+N ). 2. A blank message window opens. Leaving the To field blank, type the auto-reply's subject into the Subject field and type the text you want to appear in the message body. 3. HOW TO KEEP A TABLE IN ONE PAGE OF A WORD DOCUMENT To keep a table on one page, do the following: 1. Select the table: You can select all rows or columns of the table one by one. Move the mouse over the table until you see the table selection icons in the upper-left corner of the table and then click it: Note: You can also click on the table selection icon in the bottom-right corner for the HOW TO FREEZE COLUMNS AND ROWS To lock both rows and columns, click the cell below and to the right of where you want the split to appear. 2. On the View tab, in the Window group, click Freeze Panes : 3. Choose the option that you want: When you freeze panes, the Freeze Panes option changes to Unfreeze Panes so that you can unlock frozen rows or columns. HOW TO REDUCE RIBBON SIZE IN WORD After recent updates, the ribbon in Microsoft Word can take up to 1/3 of the available screen space. Microsoft Office help tells that you can hide or unhide your ribbon, but you cannot reduce the size of your ribbon, or size of the text or the icons. False! You can change the mode and remove unnecessary white space around buttons, and, thus, reduce the ribbon size. HOW TO REDUCE RIBBON SIZE IN OUTLOOK After recent updates, the ribbon in Microsoft Outlook can take up to 1/3 of the available screen space. Microsoft Office help tells that you can hide or unhide your ribbon, but you cannot reduce the size of your ribbon, or size of the text or the icons. False! You can change the mode and remove unnecessary white space around buttons, and, thus, reduce the ribbon size. HOW TO IMPORT A CONTACT GROUP SENT YOU AS AN ATTACHMENT You can easily import a Contact Group that was e-mailed to you as an attachment. Do the following: 1. Open the e-mail containing the Contact Group . 2. In Outlook, open the Contacts view. 3. Drag the Contact Group attachment from the e-mail message onto the desired Contacts folder. Outlook automatically creates the contact entries foryou:
HOW TO EDIT A CITATION IN A DOCUMENT 2. Select the citation, click to the down arrow, and choose Edit Citation in the drop-down menu (in this example, the citation is shown in APA format, see more about formats below): 3. In the Edit Citation dialog box, enter the page numbers you need: For example, in one place of the document, the citation looks like , in another place, it looks HOW TO CREATE A MULTI-SOURCE CITATION To add a multi-source citation (see How to create a citation ), you can do one of the following: 1. Add a citation in the document: 1.1. After filling citations in the document, you can add any of them on the References tab, in the Citations & Bibliography group, click the Insert Citation button: 1.2. CREATING A DROP-DOWN LIST IN A CELL Manual data entry into spreadsheets and especially entering data into text cells leads to many errors. Excel data validation tools allow you to reduce the inaccuracy of Excel data entry by restricting the set of possible values to a pre-defined list. Users can select the item from a drop-down list with few choices, instead of typing text into the data entry form template. HOW TO ADD, SUBTRACT, MULTIPLY AND DIVIDE CELLS IN A WORD 1. Position the cursor where you want to paste a formula. 2. Under Table Tools, on the Layout tab, in the Data group, click the Formula button: 3. In the Formula dialog box, enter the formula: Unfortunately, Word proposes only simple operations and functions that can work without Excel (see REVEALING DOCUMENT FIELDS As you work on a document, you normally see the results of the field codes that you've inserted instead of the actual codes themselves. Because of this, these field results may be difficult to distinguish from normal text, so Word has added a feature called shading that helps you to locate such results. HOW TO SHOW BLUE LINKS INSTEAD OF { HYPERLINK LINK } IN A 1. On the File tab, click the Options button: 2. In the Word Options dialog box, on the Advanced tab, under Show document content, uncheck the Show field codes instead of their values checkbox: After clicking OK, all hyperlinks in the document will be shown as usual, as blue hyperlinks: See How to turn on or turn off highlighting off fields in HOW TO AUTO-REPLY IN OUTLOOK When prompted to save the message, click No . To create a rule to automatically reply to new e-mail messages, do the following: 1. On the Home tab, in the Move group, click Rules , and then click Manage Rules & Alerts : 2. In the Rules and Alerts dialog box, click New Rule:
HOW TO AVOID MISLEADING NUMBERS Applying a number format to a cell doesn't change the value, but only how the value appears in the worksheet. Formatting can play a joke with you, e.g., sum of values seems incorrect because Excel displays a limited number of decimal places and their sum is not equal to thereal sum.
HOW TO IMPORT A CONTACT GROUP SENT YOU AS AN ATTACHMENT You can easily import a Contact Group that was e-mailed to you as an attachment. Do the following: 1. Open the e-mail containing the Contact Group . 2. In Outlook, open the Contacts view. 3. Drag the Contact Group attachment from the e-mail message onto the desired Contacts folder. Outlook automatically creates the contact entries foryou:
HOW TO COPY THE CONTACT GROUP INTO ANOTHER When you organize your Contacts, you may need to create a new Contact Group that will contain a lot of members from an existing Contact Group. Sure, you can create a new Contact Group and add all members manually, but if there are too many members, it will be easier to copy an existing Contact Group and delete or add some members. HOW TO EDIT A CITATION IN A DOCUMENT HOW TO CHANGE ORIENTATION OF ONE PAGE IN WORD Page orientation defines the direction for printing or displaying the document in Word, but one does not have to be the same for the entire document. Usually, the whole article, paper, or report is printed in the Portrait mode, but for a page with the big table, it is more convenient to use the Landscape mode. On the Layout tab in the Page Setup group, you can easily change the page CALENDAR PROJECT PLANNING IN POWERPOINT When you create a presentation of the project, task or innovation, it will be useful to show the project schedule calendar. You can create a Gantt chart, for example, in Excel and just add it to your PowerPoint presentation (see How to create a perfect Gantt chart). HOW TO USE DIFFERENT PAGE ORIENTATIONS INSIDE ONE DOCUMENT Page orientation defines the direction for printing or displaying the document in Word. Sometimes the page orientation for a particular page has to be different from the rest of the material. E.g., usually, the whole article, paper, or report is printed in the Portrait mode, but for a page with the big table, it is more convenient to use theLandscape mode.
HOW TO AUTO-REPLY IN OUTLOOK 1. In the Inbox, click the New button on the toolbar in the main Outlook window to create a new mail message (or click Ctrl+N ). 2. A blank message window opens. Leaving the To field blank, type the auto-reply's subject into the Subject field and type the text you want to appear in the message body. 3. HOW TO KEEP A TABLE IN ONE PAGE OF A WORD DOCUMENT To keep a table on one page, do the following: 1. Select the table: You can select all rows or columns of the table one by one. Move the mouse over the table until you see the table selection icons in the upper-left corner of the table and then click it: Note: You can also click on the table selection icon in the bottom-right corner for the HOW TO FREEZE COLUMNS AND ROWS To lock both rows and columns, click the cell below and to the right of where you want the split to appear. 2. On the View tab, in the Window group, click Freeze Panes : 3. Choose the option that you want: When you freeze panes, the Freeze Panes option changes to Unfreeze Panes so that you can unlock frozen rows or columns. HOW TO REDUCE RIBBON SIZE IN WORD After recent updates, the ribbon in Microsoft Word can take up to 1/3 of the available screen space. Microsoft Office help tells that you can hide or unhide your ribbon, but you cannot reduce the size of your ribbon, or size of the text or the icons. False! You can change the mode and remove unnecessary white space around buttons, and, thus, reduce the ribbon size. HOW TO REDUCE RIBBON SIZE IN OUTLOOK After recent updates, the ribbon in Microsoft Outlook can take up to 1/3 of the available screen space. Microsoft Office help tells that you can hide or unhide your ribbon, but you cannot reduce the size of your ribbon, or size of the text or the icons. False! You can change the mode and remove unnecessary white space around buttons, and, thus, reduce the ribbon size. HOW TO IMPORT A CONTACT GROUP SENT YOU AS AN ATTACHMENT You can easily import a Contact Group that was e-mailed to you as an attachment. Do the following: 1. Open the e-mail containing the Contact Group . 2. In Outlook, open the Contacts view. 3. Drag the Contact Group attachment from the e-mail message onto the desired Contacts folder. Outlook automatically creates the contact entries foryou:
HOW TO EDIT A CITATION IN A DOCUMENT HOW TO CHANGE ORIENTATION OF ONE PAGE IN WORD Page orientation defines the direction for printing or displaying the document in Word, but one does not have to be the same for the entire document. Usually, the whole article, paper, or report is printed in the Portrait mode, but for a page with the big table, it is more convenient to use the Landscape mode. On the Layout tab in the Page Setup group, you can easily change the page CALENDAR PROJECT PLANNING IN POWERPOINT When you create a presentation of the project, task or innovation, it will be useful to show the project schedule calendar. You can create a Gantt chart, for example, in Excel and just add it to your PowerPoint presentation (see How to create a perfect Gantt chart). HOW TO USE DIFFERENT PAGE ORIENTATIONS INSIDE ONE DOCUMENT Page orientation defines the direction for printing or displaying the document in Word. Sometimes the page orientation for a particular page has to be different from the rest of the material. E.g., usually, the whole article, paper, or report is printed in the Portrait mode, but for a page with the big table, it is more convenient to use theLandscape mode.
HOW TO AUTO-REPLY IN OUTLOOK 1. In the Inbox, click the New button on the toolbar in the main Outlook window to create a new mail message (or click Ctrl+N ). 2. A blank message window opens. Leaving the To field blank, type the auto-reply's subject into the Subject field and type the text you want to appear in the message body. 3. HOW TO KEEP A TABLE IN ONE PAGE OF A WORD DOCUMENT To keep a table on one page, do the following: 1. Select the table: You can select all rows or columns of the table one by one. Move the mouse over the table until you see the table selection icons in the upper-left corner of the table and then click it: Note: You can also click on the table selection icon in the bottom-right corner for the HOW TO FREEZE COLUMNS AND ROWS To lock both rows and columns, click the cell below and to the right of where you want the split to appear. 2. On the View tab, in the Window group, click Freeze Panes : 3. Choose the option that you want: When you freeze panes, the Freeze Panes option changes to Unfreeze Panes so that you can unlock frozen rows or columns. HOW TO REDUCE RIBBON SIZE IN WORD After recent updates, the ribbon in Microsoft Word can take up to 1/3 of the available screen space. Microsoft Office help tells that you can hide or unhide your ribbon, but you cannot reduce the size of your ribbon, or size of the text or the icons. False! You can change the mode and remove unnecessary white space around buttons, and, thus, reduce the ribbon size. HOW TO REDUCE RIBBON SIZE IN OUTLOOK After recent updates, the ribbon in Microsoft Outlook can take up to 1/3 of the available screen space. Microsoft Office help tells that you can hide or unhide your ribbon, but you cannot reduce the size of your ribbon, or size of the text or the icons. False! You can change the mode and remove unnecessary white space around buttons, and, thus, reduce the ribbon size. HOW TO IMPORT A CONTACT GROUP SENT YOU AS AN ATTACHMENT You can easily import a Contact Group that was e-mailed to you as an attachment. Do the following: 1. Open the e-mail containing the Contact Group . 2. In Outlook, open the Contacts view. 3. Drag the Contact Group attachment from the e-mail message onto the desired Contacts folder. Outlook automatically creates the contact entries foryou:
HOW TO EDIT A CITATION IN A DOCUMENT 2. Select the citation, click to the down arrow, and choose Edit Citation in the drop-down menu (in this example, the citation is shown in APA format, see more about formats below): 3. In the Edit Citation dialog box, enter the page numbers you need: For example, in one place of the document, the citation looks like , in another place, it looks HOW TO CREATE A MULTI-SOURCE CITATION To add a multi-source citation (see How to create a citation ), you can do one of the following: 1. Add a citation in the document: 1.1. After filling citations in the document, you can add any of them on the References tab, in the Citations & Bibliography group, click the Insert Citation button: 1.2. CREATING A DROP-DOWN LIST IN A CELL Manual data entry into spreadsheets and especially entering data into text cells leads to many errors. Excel data validation tools allow you to reduce the inaccuracy of Excel data entry by restricting the set of possible values to a pre-defined list. Users can select the item from a drop-down list with few choices, instead of typing text into the data entry form template. HOW TO ADD, SUBTRACT, MULTIPLY AND DIVIDE CELLS IN A WORD 1. Position the cursor where you want to paste a formula. 2. Under Table Tools, on the Layout tab, in the Data group, click the Formula button: 3. In the Formula dialog box, enter the formula: Unfortunately, Word proposes only simple operations and functions that can work without Excel (see REVEALING DOCUMENT FIELDS As you work on a document, you normally see the results of the field codes that you've inserted instead of the actual codes themselves. Because of this, these field results may be difficult to distinguish from normal text, so Word has added a feature called shading that helps you to locate such results. HOW TO SHOW BLUE LINKS INSTEAD OF { HYPERLINK LINK } IN A 1. On the File tab, click the Options button: 2. In the Word Options dialog box, on the Advanced tab, under Show document content, uncheck the Show field codes instead of their values checkbox: After clicking OK, all hyperlinks in the document will be shown as usual, as blue hyperlinks: See How to turn on or turn off highlighting off fields in HOW TO AUTO-REPLY IN OUTLOOK When prompted to save the message, click No . To create a rule to automatically reply to new e-mail messages, do the following: 1. On the Home tab, in the Move group, click Rules , and then click Manage Rules & Alerts : 2. In the Rules and Alerts dialog box, click New Rule:
HOW TO AVOID MISLEADING NUMBERS Applying a number format to a cell doesn't change the value, but only how the value appears in the worksheet. Formatting can play a joke with you, e.g., sum of values seems incorrect because Excel displays a limited number of decimal places and their sum is not equal to thereal sum.
HOW TO IMPORT A CONTACT GROUP SENT YOU AS AN ATTACHMENT You can easily import a Contact Group that was e-mailed to you as an attachment. Do the following: 1. Open the e-mail containing the Contact Group . 2. In Outlook, open the Contacts view. 3. Drag the Contact Group attachment from the e-mail message onto the desired Contacts folder. Outlook automatically creates the contact entries foryou:
HOW TO COPY THE CONTACT GROUP INTO ANOTHER When you organize your Contacts, you may need to create a new Contact Group that will contain a lot of members from an existing Contact Group. Sure, you can create a new Contact Group and add all members manually, but if there are too many members, it will be easier to copy an existing Contact Group and delete or add some members.* Home
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OFFICE
STUDENTS’ WRITING: INTERNET AND MICROSOFT OFFICE AS HELPERS As a college student, what is the most important thing that you can’t do without in your academics? Well, many will say teachers and books but I feel they are wrong. I believe a laptop and access to the internet are the most important things for students in this era. People learn Microsoft office before joining college for a reason. HOW TO SAVE AN ACCESS DB, CORRUPTED DUE TO ALL THUMBS OF YOURCOLLEAGUES
Do you know a more serious threat for information than all thumbs of users? I have not heard about it. Viruses, power supply issues, magnetic storms, it does not cost anything regarding what users can do with information. For example, with a Microsoft Access database, that can be accessed by many users in your company. HOW TO CHANGE DESKTOP ALERTS SETTINGS FOR WINDOWS 10 By default, Outlook shows a Desktop Alert when you receive a new email, a meeting request, or a task request for 5 seconds, and then the notification disappears from your desktop. However, there are no duration settings in Outlook. You only can turn on or turn off desktop alerts. Hard to believe, but you will find the duration in the Ease of Access group that contains settings for people with vision problems.More tips...
EXCEL
FREE PREVIEW OF ANY XLSX FILE How to preview an Excel table from an XLSX file that is unopenable, immediately after receiving it from one of your colleagues, or downloading it from the Internet? Before trying to open attached XLSX files or following links, try to make sure that it is not a virus. THREE DIFFERENT WAYS FOR PRINTING A SELECTED AREA Excel provides three easy ways to print chosen ranges: print the selection, define the print area in the Page Setup dialog, or create the print area. The first two methods work well for occasional printing but, if you need to print a specific range or ranges of worksheet frequently, defining one or multiple areas to print, significantly reduce the efforts. Moreover, with print areas, you can easily add new ranges to the existing selection. PROTECTING WORKBOOK ELEMENTS Protecting a workbook is different from protecting the Excel file with a password to prevent reading/writing or locking the spreadsheetelements to
prevent editing. Workbook protection forbids other users to add, move, rename or delete worksheets and defends against viewing hidden worksheets or hiding worksheets.More tips...
OUTLOOK
HOW TO CONVERT OST FILES TO PST Users of Microsoft email services are well acquainted with the OST format, which is used to store data in encrypted form. Converting OST files allows you to get rid of format restrictions, after which mailings will become available to the user for offline work inOutlook.
HOW TO CHANGE WORKING DAYS AND TIME IN THE OUTLOOK CALENDAR The standard Outlook work weekdays are Monday-Friday, and work hours are 8:00 AM - 5:00 PM. The SCHEDULING ASSISTANT uses this information to show your availability when someone want to schedule a meeting with you. SKYPE FOR BUSINESS can forward your phone calls to an alternate phone using this information. HOW TO CREATE AN OUTLOOK ADDRESS BOOK The address book is usually created when you create a Personal Folders profile, but only one address book is connected to the profile. Fortunately, you can easily create additional address books out of the profile for your own needs.More tips...
POWERPOINT
7 STEPS FOR A PERFECT PRESENTATION IN POWERPOINT If you are giving a presentation, you need to do more than just prepare a speech. You need something else for your audience to engage with to make sure they take in the information you are talking about. One way is to create a PowerPoint presentation.
HOW TO MAKE A SPLENDID CIRCULAR FLOW CHART Iterative processes are the core of any business, and Microsoft PowerPoint provides several templates for cyclic processes: _BASIC CYCLE_, _TEXT CYCLE_, _BLOCK CYCLE_, etc. CYCLIC DIAGRAMS provide an easy way to illustrate a circular flow of money and goods of the buy, product, and sell process; or steps of iterative decision making of the marketing process. HOW TO INSERT GREEK SYMBOLS VERY QUICKLY When you create a presentation for a graduate thesis or dissertation, often, you need to insert Greek letters into the slide. Mathematical symbols and Greek letters are pervasive today and used everywhere, from physics to social science. You may use the equation block for inserting those symbols, but this block will have different format settings than the rest of your text, and you will not be able to edit it in older versions of Microsoft Office. If you need to insert just a symbol, use the SYMBOL dialog box or ALT+CODE SHORTCUTS.More tips...
WORD
CHANGE INCHES TO CENTIMETERS AND VICE VERSA When you work with Word rulers or gridlines, customize document margins, etc. you may need to change the measurement setting from inches to centimeters or vice versa. CREATING FIRST LINE AND HANGING INDENTS An INDENTATION or INDENT is an empty space at the beginning of a line of written or printed text. There are several types of indents that can be used in the Word document: PHDESSAY: REVIEW OF FREE ESSAY STOCK College life is full of highs and lows. But when it comes to writing an essay, that’s where the real problem begins. Most students have trouble starting their assignments, let alone complete it.More tips...
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