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COSA REPORTS AND SURVEYS CoSA Reports and Surveys. Please use the navigation menu on the left to access all of CoSA's reports, surveys, case studies, white papers,and guides.
CONTINUITY ASSESSMENT TOOL (FEMA) Continuity Assessment Tool (FEMA) Brief Description. Tool to assist with assessing assessing continuity plans and programs against specific metrics. Examining areas for improvement and areas of strength, organizations can better prioritize and resource continuity needs and gaps. "This Continuity Assessment Tool (CAT) can be used bynon-federal
ELECTRONIC RECORDS MANAGEMENT BUSINESS CASE Electronic Records Management Business Case. A business case that defines the busines drivers, risk, current environment, electronic record management challenges, business risks, unique requirements, best practices, gap analysis, implementation, and recommended next steps. The one page summary provides major business case drivers andtalking
DIGITAL PRESERVATION CAPABILITY MATURITY MODEL (DPCMM Digital Preservation Capability Maturity Model (DPCMM) The DPCMM is a framework used to assess an organization's ability to preserve and provide access to electronic records. It assesses electronic programs on 15 components: policy, strategy, governance, collaboration, technical expertise, open source/neutral formats, designated community MOVE-IT (MODELING VIABLE ELECTRONIC INFORMATION TRANSFERSSEE MORE ONSTATEARCHIVISTS.ORG
ELECTRONIC RECORDS EMERGENCY PLANNING AND RESPONSE Electronic Records Emergency Planning and Response . From the Council of State Archivists . www.statearchivists.org. Electronic records are critical to assist continuity of COUNCIL OF STATE ARCHIVISTS The Council of State Archivists (CoSA) is a national nonprofit organization responsible for ensuring that the nation's documentary heritage is preserved. RESOURCES - COUNCIL OF STATE ARCHIVISTS Resources. Welcome to the Resources section of the CoSA Website! In this section you can use the menu options in the left column to access CoSA Reports and Surveys and our Resource Center, a complete, searchable database of resources.The database includes several resource types: Education/Training, Form and Resource Samples, Policy/Guidelines, Standards, Tools, and web resources. STATE ELECTRONIC RECORDS INITIATIVE STATE HISTORICAL RECORDS ADVISORY BOARD Since 2008, NHPRC has awarded over $4.5 million to 46 SHRABs for activities to strengthen historical records programs and build a national archival network. NHPRC made the most recent round of State Board Programming grant awards in November 2015, totaling $621,761 to 21 SHRABs . CoSA's preliminary report on the 2012 SHRAB Surveyhighlights the
COSA REPORTS AND SURVEYS CoSA Reports and Surveys. Please use the navigation menu on the left to access all of CoSA's reports, surveys, case studies, white papers,and guides.
CONTINUITY ASSESSMENT TOOL (FEMA) Continuity Assessment Tool (FEMA) Brief Description. Tool to assist with assessing assessing continuity plans and programs against specific metrics. Examining areas for improvement and areas of strength, organizations can better prioritize and resource continuity needs and gaps. "This Continuity Assessment Tool (CAT) can be used bynon-federal
ELECTRONIC RECORDS MANAGEMENT BUSINESS CASE Electronic Records Management Business Case. A business case that defines the busines drivers, risk, current environment, electronic record management challenges, business risks, unique requirements, best practices, gap analysis, implementation, and recommended next steps. The one page summary provides major business case drivers andtalking
DIGITAL PRESERVATION CAPABILITY MATURITY MODEL (DPCMM Digital Preservation Capability Maturity Model (DPCMM) The DPCMM is a framework used to assess an organization's ability to preserve and provide access to electronic records. It assesses electronic programs on 15 components: policy, strategy, governance, collaboration, technical expertise, open source/neutral formats, designated community MOVE-IT (MODELING VIABLE ELECTRONIC INFORMATION TRANSFERSSEE MORE ONSTATEARCHIVISTS.ORG
ELECTRONIC RECORDS EMERGENCY PLANNING AND RESPONSE Electronic Records Emergency Planning and Response . From the Council of State Archivists . www.statearchivists.org. Electronic records are critical to assist continuity of ABOUT STATE ARCHIVISTS About. The Council of State Archivists (CoSA) is a nonprofit membership organization of the state and territorial government archives in the fifty states, five territories, and District of Columbia. Through collaborative research, education, and advocacy, CoSA provides leadership that strengthens and supports state and territorial archives in STATE HISTORICAL RECORDS ADVISORY BOARD SHRABs. In this section, you will find all the information helpful to SHRAB Board Members as well as state coordinators. A link to each state's SHRAB is provided within the Directory of State Archives page.. What is a SHRAB? The State Historical Records Advisory Board (SHRAB) is the central advisory body for historical records coordination with each state and for National Historical NEW EMERGENCY PREPAREDNESS DOCUMENTS AVAILABLE! New Emergency Preparedness Documents Available! A new series of four emergency preparedness guidance documents was released this month by CoSA with the generous corporate support from the Polygon Group. “These resources are based on CoSA’s work for the Intergovernmental Preparedness for Essential Records (IPER) Project,which trained state
COSA-NARA WEBINAR RECORDINGS CoSA-NARA Webinar Recordings. The Council of State Archivists (CoSA) and the National Archives and Records Administration (NARA) have collaborated on a quarterly webinar series to share information about state and federal archival and records management programs. Below are the recordings of previous webinars.COSA WEBINAR SERIES
2021 CoSA Member Webinar Series. This year's theme is Adaptable Archives. Member webinars typically occur on the 4th Thursday of the month at 3 pm Eastern. For a listing of electronic records webinars, please visit the SERI Webinars page. For a listing of additional webinars (including CoSA-NARA webinars and Shop Talk webinars), pleasevisit
INTRODUCTION TO RECORDS AND INFORMATION MANAGEMENT Sound records and information management practices are fundamental to the efficient and economical operations of any government agency. When disasters strike, state and local governments with effective records and information management programs are more likely to be able to access essential records and re-establish critical business operations COSA REPORTS AND SURVEYS CoSA Reports and Surveys. Please use the navigation menu on the left to access all of CoSA's reports, surveys, case studies, white papers,and guides.
MOVE-IT (MODELING VIABLE ELECTRONIC INFORMATION TRANSFERS MoVE-IT (Modeling Viable Electronic Information Transfers) State archives reported exponential growth (1693%) of electronic records during the decade between 2006-2016. Fewer than half of state agencies participating in a 2019 CoSA/Preservica survey reported having permanent state electronic government records in their custody. Thisunderscores
ELECTRONIC RECORDS DAY Electronic Records Day. Electronic Records Day is celebrated every year on October 10. It is an opportunity to share information about what you are doing to manage your state's digital resources and to enlist help in preserving electronic records. Electronic Records Day is designed to raise awareness among state government agencies, thegeneral
SUSAN LUGO, RETIRED TERRITORIAL ARCHIVIST OF THE U.S Susan Lugo, Retired Territorial Archivist of the U.S. Virgin Islands, Receives National Recognition. Sep 26, 2019. At its August annual meeting in Austin, TX, the Council of State Archivists recognized the disaster response leadership of Susan Laura Lugo, the retired Territorial Archivist of the U.S. Virgin Islands, following HurricanesIrma and Maria.
COUNCIL OF STATE ARCHIVISTS The Council of State Archivists (CoSA) is a national nonprofit organization responsible for ensuring that the nation's documentary heritage is preserved. RESOURCES - COUNCIL OF STATE ARCHIVISTS Resources. Welcome to the Resources section of the CoSA Website! In this section you can use the menu options in the left column to access CoSA Reports and Surveys and our Resource Center, a complete, searchable database of resources.The database includes several resource types: Education/Training, Form and Resource Samples, Policy/Guidelines, Standards, Tools, and web resources.ELECTRONIC RECORDS
Electronic Records. Education - Training. Webinar and training opportunities available through CoSA. Information on and links to opportunities from other organizations are also included. STATE ELECTRONIC RECORDS INITIATIVE STATE HISTORICAL RECORDS ADVISORY BOARD SHRABs. In this section, you will find all the information helpful to SHRAB Board Members as well as state coordinators. A link to each state's SHRAB is provided within the Directory of State Archives page.. What is a SHRAB? The State Historical Records Advisory Board (SHRAB) is the central advisory body for historical records coordination with each state and for National Historical ESSENTIAL RECORDS (ER) COURSE How does this course fit into IPER training for emergency preparedness? The Essential Records course is one of the two main IPER courses. We recommend taking both courses, starting with Essential Records and then the Records Emergency Preparedness and Response course.In addition, CoSA has developed an Introduction to Records and Information Management as a suggested prerequisite for the two COSA REPORTS AND SURVEYS CoSA Reports and Surveys. Please use the navigation menu on the left to access all of CoSA's reports, surveys, case studies, white papers,and guides.
ELECTRONIC RECORDS MANAGEMENT BUSINESS CASE A business case that defines the busines drivers, risk, current environment, electronic record management challenges, business risks, unique requirements, best practices, gap analysis, implementation, and recommended next steps. CONTINUITY ASSESSMENT TOOL (FEMA) Tool to assist with assessing assessing continuity plans and programs against specific metrics. Examining areas for improvement and areas of strength, organizations can better prioritize and resource continuityneeds and gaps.
DIGITAL PRESERVATION CAPABILITY MATURITY MODEL (DPCMM) The DPCMM is a framework used to assess an organization's ability to preserve and provide access to electronic records. It assesses electronic programs on 15 components: policy, strategy, governance, collaboration, technical expertise, open source/neutral formats, designated community, electronic records survey, ingest, storage, device/media renewal, integrity, security, metadata, and COUNCIL OF STATE ARCHIVISTS The Council of State Archivists (CoSA) is a national nonprofit organization responsible for ensuring that the nation's documentary heritage is preserved. RESOURCES - COUNCIL OF STATE ARCHIVISTS Resources. Welcome to the Resources section of the CoSA Website! In this section you can use the menu options in the left column to access CoSA Reports and Surveys and our Resource Center, a complete, searchable database of resources.The database includes several resource types: Education/Training, Form and Resource Samples, Policy/Guidelines, Standards, Tools, and web resources.ELECTRONIC RECORDS
Electronic Records. Education - Training. Webinar and training opportunities available through CoSA. Information on and links to opportunities from other organizations are also included. STATE ELECTRONIC RECORDS INITIATIVE STATE HISTORICAL RECORDS ADVISORY BOARD SHRABs. In this section, you will find all the information helpful to SHRAB Board Members as well as state coordinators. A link to each state's SHRAB is provided within the Directory of State Archives page.. What is a SHRAB? The State Historical Records Advisory Board (SHRAB) is the central advisory body for historical records coordination with each state and for National Historical ESSENTIAL RECORDS (ER) COURSE How does this course fit into IPER training for emergency preparedness? The Essential Records course is one of the two main IPER courses. We recommend taking both courses, starting with Essential Records and then the Records Emergency Preparedness and Response course.In addition, CoSA has developed an Introduction to Records and Information Management as a suggested prerequisite for the two COSA REPORTS AND SURVEYS CoSA Reports and Surveys. Please use the navigation menu on the left to access all of CoSA's reports, surveys, case studies, white papers,and guides.
ELECTRONIC RECORDS MANAGEMENT BUSINESS CASE A business case that defines the busines drivers, risk, current environment, electronic record management challenges, business risks, unique requirements, best practices, gap analysis, implementation, and recommended next steps. CONTINUITY ASSESSMENT TOOL (FEMA) Tool to assist with assessing assessing continuity plans and programs against specific metrics. Examining areas for improvement and areas of strength, organizations can better prioritize and resource continuityneeds and gaps.
DIGITAL PRESERVATION CAPABILITY MATURITY MODEL (DPCMM) The DPCMM is a framework used to assess an organization's ability to preserve and provide access to electronic records. It assesses electronic programs on 15 components: policy, strategy, governance, collaboration, technical expertise, open source/neutral formats, designated community, electronic records survey, ingest, storage, device/media renewal, integrity, security, metadata, and ABOUT STATE ARCHIVISTS About. The Council of State Archivists (CoSA) is a nonprofit membership organization of the state and territorial government archives in the fifty states, five territories, and District ofColumbia.
ELECTRONIC RECORDS
Electronic Records. Education - Training. Webinar and training opportunities available through CoSA. Information on and links to opportunities from other organizations are also included. STATE HISTORICAL RECORDS ADVISORY BOARD SHRABs. In this section, you will find all the information helpful to SHRAB Board Members as well as state coordinators. A link to each state's SHRAB is provided within the Directory of State Archives page.. What is a SHRAB? The State Historical Records Advisory Board (SHRAB) is the central advisory body for historical records coordination with each state and for National HistoricalSHOP | COSA
Released October 2009 Full color. 34 pages. Rescuing Business Records details the records that will help a small business survive a disaster and rebuild in the aftermath. Each manual includes: a checklist of records, with space for recording whether and where the record isduplicated;
RESOURCE CENTER
Resource Center. Search for resources using keywords and/or the available filters. Want to contribute to the Resource Center? To submit a resource, click the green Submit button! NEW EMERGENCY PREPAREDNESS DOCUMENTS AVAILABLE! “These resources are based on CoSA’s work for the Intergovernmental Preparedness for Essential Records (IPER) Project, which trained state and local government officials in every state and territory in emergency preparedness and ensuring the safety of essential records,” said Lisa Johnston, CoSA’s administrative coordinator and a former IPER trainer, adding, “We are pleasedwe’ve
POCKET RESPONSE PLAN™ PREP ™ TEMPLATES The Pocket Response Plan ™ (PReP ™) is a concise document for recording essential information needed by staff in case of a disaster or other emergency. Every person having a response-related assignment should carry a PReP with them at all times.. The PReP is intended to be customized for each institution and individual staff member. It is printed on both sides of a legal-size sheet of NARA FILE ANALYZER RESOURCE GUIDE (MNHS) This is a user guide for the NARA File Analyzer. The NARA File Analyzer was developed by the United States National Archives and Records Administration (NARA) and can among other things be used to count the number of files by file type, create directory DIGITAL PRESERVATION CAPABILITY MATURITY MODEL (DPCMM) The DPCMM is a framework used to assess an organization's ability to preserve and provide access to electronic records. It assesses electronic programs on 15 components: policy, strategy, governance, collaboration, technical expertise, open source/neutral formats, designated community, electronic records survey, ingest, storage, device/media renewal, integrity, security, metadata, and CONDUCTING NEEDS ASSESSMENTS FOR NEW RECORDKEEPING SYSTEMS The inclusion of any resource in the CoSA Resource Center does not imply a recommendation or endorsement of the resource by CoSA. Any views or opinions presented in the resource comments are solely those of the author and do not represent the views and opinions of CoSA COUNCIL OF STATE ARCHIVISTS The Council of State Archivists (CoSA) is a national nonprofit organization responsible for ensuring that the nation's documentary heritage is preserved. RESOURCES - COUNCIL OF STATE ARCHIVISTS Resources. Welcome to the Resources section of the CoSA Website! In this section you can use the menu options in the left column to access CoSA Reports and Surveys and our Resource Center, a complete, searchable database of resources.The database includes several resource types: Education/Training, Form and Resource Samples, Policy/Guidelines, Standards, Tools, and web resources. STATE ELECTRONIC RECORDS INITIATIVEELECTRONIC RECORDS
The State Electronic Records Preservation (SERP) Framework provides information and guidance on 15 different areas on how to move forward in areas associated with digital preservation. The SERP Framework is based on the Digital Preservation Capability Maturity Model which states are using in the CoSA requested Self-Assessments. STATE HISTORICAL RECORDS ADVISORY BOARD Since 2008, NHPRC has awarded over $4.5 million to 46 SHRABs for activities to strengthen historical records programs and build a national archival network. NHPRC made the most recent round of State Board Programming grant awards in November 2015, totaling $621,761 to 21 SHRABs . CoSA's preliminary report on the 2012 SHRAB Surveyhighlights the
COSA REPORTS AND SURVEYS CoSA Reports and Surveys. Please use the navigation menu on the left to access all of CoSA's reports, surveys, case studies, white papers,and guides.
CONTINUITY ASSESSMENT TOOL (FEMA) Continuity Assessment Tool (FEMA) Brief Description. Tool to assist with assessing assessing continuity plans and programs against specific metrics. Examining areas for improvement and areas of strength, organizations can better prioritize and resource continuity needs and gaps. "This Continuity Assessment Tool (CAT) can be used bynon-federal
DIGITAL PRESERVATION CAPABILITY MATURITY MODEL (DPCMM Digital Preservation Capability Maturity Model (DPCMM) The DPCMM is a framework used to assess an organization's ability to preserve and provide access to electronic records. It assesses electronic programs on 15 components: policy, strategy, governance, collaboration, technical expertise, open source/neutral formats, designated community ELECTRONIC RECORDS MANAGEMENT BUSINESS CASE Electronic Records Management Business Case. A business case that defines the busines drivers, risk, current environment, electronic record management challenges, business risks, unique requirements, best practices, gap analysis, implementation, and recommended next steps. The one page summary provides major business case drivers andtalking
WORKFLOWS FOR GOVERNMENT RECORDS TRANSFER AND INGEST INTO This document outlines the workflows for ingesting government records into the Digital Repository at the State Archives of North Carolina, including completion of the RC-2D Electronic Records Transfer Form. COUNCIL OF STATE ARCHIVISTS The Council of State Archivists (CoSA) is a national nonprofit organization responsible for ensuring that the nation's documentary heritage is preserved. RESOURCES - COUNCIL OF STATE ARCHIVISTS Resources. Welcome to the Resources section of the CoSA Website! In this section you can use the menu options in the left column to access CoSA Reports and Surveys and our Resource Center, a complete, searchable database of resources.The database includes several resource types: Education/Training, Form and Resource Samples, Policy/Guidelines, Standards, Tools, and web resources. STATE ELECTRONIC RECORDS INITIATIVEELECTRONIC RECORDS
The State Electronic Records Preservation (SERP) Framework provides information and guidance on 15 different areas on how to move forward in areas associated with digital preservation. The SERP Framework is based on the Digital Preservation Capability Maturity Model which states are using in the CoSA requested Self-Assessments. STATE HISTORICAL RECORDS ADVISORY BOARD Since 2008, NHPRC has awarded over $4.5 million to 46 SHRABs for activities to strengthen historical records programs and build a national archival network. NHPRC made the most recent round of State Board Programming grant awards in November 2015, totaling $621,761 to 21 SHRABs . CoSA's preliminary report on the 2012 SHRAB Surveyhighlights the
COSA REPORTS AND SURVEYS CoSA Reports and Surveys. Please use the navigation menu on the left to access all of CoSA's reports, surveys, case studies, white papers,and guides.
CONTINUITY ASSESSMENT TOOL (FEMA) Continuity Assessment Tool (FEMA) Brief Description. Tool to assist with assessing assessing continuity plans and programs against specific metrics. Examining areas for improvement and areas of strength, organizations can better prioritize and resource continuity needs and gaps. "This Continuity Assessment Tool (CAT) can be used bynon-federal
DIGITAL PRESERVATION CAPABILITY MATURITY MODEL (DPCMM Digital Preservation Capability Maturity Model (DPCMM) The DPCMM is a framework used to assess an organization's ability to preserve and provide access to electronic records. It assesses electronic programs on 15 components: policy, strategy, governance, collaboration, technical expertise, open source/neutral formats, designated community ELECTRONIC RECORDS MANAGEMENT BUSINESS CASE Electronic Records Management Business Case. A business case that defines the busines drivers, risk, current environment, electronic record management challenges, business risks, unique requirements, best practices, gap analysis, implementation, and recommended next steps. The one page summary provides major business case drivers andtalking
WORKFLOWS FOR GOVERNMENT RECORDS TRANSFER AND INGEST INTO This document outlines the workflows for ingesting government records into the Digital Repository at the State Archives of North Carolina, including completion of the RC-2D Electronic Records Transfer Form. ABOUT STATE ARCHIVISTS About. The Council of State Archivists (CoSA) is a nonprofit membership organization of the state and territorial government archives in the fifty states, five territories, and District of Columbia. Through collaborative research, education, and advocacy, CoSA provides leadership that strengthens and supports state and territorial archives inELECTRONIC RECORDS
The State Electronic Records Preservation (SERP) Framework provides information and guidance on 15 different areas on how to move forward in areas associated with digital preservation. The SERP Framework is based on the Digital Preservation Capability Maturity Model which states are using in the CoSA requested Self-Assessments.SHOP | COSA
Tiered pricing is listed below and is per packet. Shipping and handling are included in the price. If you're interested in ordering more than 160 packets, please contact the CoSA office at bteague@statearchivists.org for special pricing. 1-40: $10.50. 41-80:$12.50.
NEW EMERGENCY PREPAREDNESS DOCUMENTS AVAILABLE! New Emergency Preparedness Documents Available! A new series of four emergency preparedness guidance documents was released this month by CoSA with the generous corporate support from the Polygon Group. “These resources are based on CoSA’s work for the Intergovernmental Preparedness for Essential Records (IPER) Project,which trained state
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Resource Type. Brief Description. Comments. 4C: Collaboration to Clarify the Costs of Curation. Web Resource/Report. A European project to assist with taking advantage of cost modeling tools as well as producing resources for the community to use. 0. 71 Digital Portals to State History. Web Resource/Report.RESOURCE CENTER
Resource Center. Search for resources using keywords and/or the available filters. Want to contribute to the Resource Center? To submit a resource, click the green Submit button!BOARD OF DIRECTORS
Leadership. CoSA Board of Directors – 2020-2021. Officers Thomas J. Ruller, President (board term: 2019-2022) New York State Archivist tom.ruller (@) nysed.gov POCKET RESPONSE PLAN™ PREP ™ TEMPLATES The Pocket Response Plan ™ (PReP ™) is a concise document for recording essential information needed by staff in case of a disaster or other emergency. Every person having a response-related assignment should carry a PReP with them at all times.. The PReP is intended to be customized for each institution and individual staff member. It is printed on both sides of a legal-size sheet of DIGITAL PRESERVATION CAPABILITY MATURITY MODEL (DPCMM Digital Preservation Capability Maturity Model (DPCMM) The DPCMM is a framework used to assess an organization's ability to preserve and provide access to electronic records. It assesses electronic programs on 15 components: policy, strategy, governance, collaboration, technical expertise, open source/neutral formats, designated community CONDUCTING NEEDS ASSESSMENTS FOR NEW RECORDKEEPING SYSTEMS The inclusion of any resource in the CoSA Resource Center does not imply a recommendation or endorsement of the resource by CoSA. Any views or opinions presented in the resource comments are solely those of the author and do not represent the views and opinions of CoSA COUNCIL OF STATE ARCHIVISTS The Council of State Archivists (CoSA) is a national nonprofit organization responsible for ensuring that the nation's documentary heritage is preserved. RESOURCES - COUNCIL OF STATE ARCHIVISTS Resources. Welcome to the Resources section of the CoSA Website! In this section you can use the menu options in the left column to access CoSA Reports and Surveys and our Resource Center, a complete, searchable database of resources.The database includes several resource types: Education/Training, Form and Resource Samples, Policy/Guidelines, Standards, Tools, and web resources. STATE ELECTRONIC RECORDS INITIATIVE COSA-NARA WEBINAR RECORDINGS CONTINUITY ASSESSMENT TOOL (FEMA) Continuity Assessment Tool (FEMA) Brief Description. Tool to assist with assessing assessing continuity plans and programs against specific metrics. Examining areas for improvement and areas of strength, organizations can better prioritize and resource continuity needs and gaps. "This Continuity Assessment Tool (CAT) can be used bynon-federal
ELECTRONIC RECORDS MANAGEMENT BUSINESS CASE Electronic Records Management Business Case. A business case that defines the busines drivers, risk, current environment, electronic record management challenges, business risks, unique requirements, best practices, gap analysis, implementation, and recommended next steps. The one page summary provides major business case drivers andtalking
DIGITAL PRESERVATION CAPABILITY MATURITY MODEL (DPCMM Digital Preservation Capability Maturity Model (DPCMM) The DPCMM is a framework used to assess an organization's ability to preserve and provide access to electronic records. It assesses electronic programs on 15 components: policy, strategy, governance, collaboration, technical expertise, open source/neutral formats, designated community AN INTRODUCTION TO ELECTRONIC RECORDS MANAGEMENT Workshop Topcsi 1. Introduction to Electronic Records Management 2. Role of Records Management in an Information Governance Strategy 3. Electronic Records Management Program A PLAYBOOK FOR THE PRESERVATION OF ELECTRONIC RECORDS P 3 State government is in the information business and data is its lifeblood. Public services create information in the form of records, increasingly in electronic formats. ELECTRONIC RECORDS EMERGENCY PLANNING AND RESPONSE Electronic Records Emergency Planning and Response . From the Council of State Archivists . www.statearchivists.org. Electronic records are critical to assist continuity of COUNCIL OF STATE ARCHIVISTS The Council of State Archivists (CoSA) is a national nonprofit organization responsible for ensuring that the nation's documentary heritage is preserved. RESOURCES - COUNCIL OF STATE ARCHIVISTS Resources. Welcome to the Resources section of the CoSA Website! In this section you can use the menu options in the left column to access CoSA Reports and Surveys and our Resource Center, a complete, searchable database of resources.The database includes several resource types: Education/Training, Form and Resource Samples, Policy/Guidelines, Standards, Tools, and web resources. STATE ELECTRONIC RECORDS INITIATIVE COSA-NARA WEBINAR RECORDINGS CONTINUITY ASSESSMENT TOOL (FEMA) Continuity Assessment Tool (FEMA) Brief Description. Tool to assist with assessing assessing continuity plans and programs against specific metrics. Examining areas for improvement and areas of strength, organizations can better prioritize and resource continuity needs and gaps. "This Continuity Assessment Tool (CAT) can be used bynon-federal
ELECTRONIC RECORDS MANAGEMENT BUSINESS CASE Electronic Records Management Business Case. A business case that defines the busines drivers, risk, current environment, electronic record management challenges, business risks, unique requirements, best practices, gap analysis, implementation, and recommended next steps. The one page summary provides major business case drivers andtalking
DIGITAL PRESERVATION CAPABILITY MATURITY MODEL (DPCMM Digital Preservation Capability Maturity Model (DPCMM) The DPCMM is a framework used to assess an organization's ability to preserve and provide access to electronic records. It assesses electronic programs on 15 components: policy, strategy, governance, collaboration, technical expertise, open source/neutral formats, designated community AN INTRODUCTION TO ELECTRONIC RECORDS MANAGEMENT Workshop Topcsi 1. Introduction to Electronic Records Management 2. Role of Records Management in an Information Governance Strategy 3. Electronic Records Management Program A PLAYBOOK FOR THE PRESERVATION OF ELECTRONIC RECORDS P 3 State government is in the information business and data is its lifeblood. Public services create information in the form of records, increasingly in electronic formats. ELECTRONIC RECORDS EMERGENCY PLANNING AND RESPONSE Electronic Records Emergency Planning and Response . From the Council of State Archivists . www.statearchivists.org. Electronic records are critical to assist continuity of ABOUT STATE ARCHIVISTS About. The Council of State Archivists (CoSA) is a nonprofit membership organization of the state and territorial government archives in the fifty states, five territories, and District of Columbia. Through collaborative research, education, and advocacy, CoSA provides leadership that strengthens and supports state and territorial archives in STATE ELECTRONIC RECORDS INITIATIVE State Archiving in the Digital Era: A Playbook for the Preservation of Electronic Records, October 2018. The Council of State Archivists (CoSA) and the National Association of State Chief Information Officers (NASCIO) developed the following playbook for digital preservation of state electronic records. STATE HISTORICAL RECORDS ADVISORY BOARD Since 2008, NHPRC has awarded over $4.5 million to 46 SHRABs for activities to strengthen historical records programs and build a national archival network. NHPRC made the most recent round of State Board Programming grant awards in November 2015, totaling $621,761 to 21 SHRABs . CoSA's preliminary report on the 2012 SHRAB Surveyhighlights the
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Resource Center. Search for resources using keywords and/or the available filters. Want to contribute to the Resource Center? To submit a resource, click the green Submit button! DIRECTORY OF STATE ARCHIVES State Archivist/Chief, Florida Bureau of Archives and Records Management . General Phone: 850-245-6639 COSA-NARA WEBINAR RECORDINGS CoSA-NARA Webinar Recordings. The Council of State Archivists (CoSA) and the National Archives and Records Administration (NARA) have collaborated on a quarterly webinar series to share information about state and federal archival and records management programs. Below are the recordings of previous webinars. INTRODUCTION TO RECORDS AND INFORMATION MANAGEMENT Sound records and information management practices are fundamental to the efficient and economical operations of any government agency. When disasters strike, state and local governments with effective records and information management programs are more likely to be able to access essential records and re-establish critical business operations CASE STUDIES AND EXAMPLES Case Studies and Examples. Government Email Symposium. CoSA and the National Historical Publications and Records Commission (NHPRC) hosted a symposium on government email on September 15 at the National Archives and Records Administration in Washington, DC. POCKET RESPONSE PLAN™ PREP ™ TEMPLATES The Pocket Response Plan ™ (PReP ™) is a concise document for recording essential information needed by staff in case of a disaster or other emergency. Every person having a response-related assignment should carry a PReP with them at all times.. The PReP is intended to be customized for each institution and individual staff member. It is printed on both sides of a legal-size sheet of WORKFLOWS FOR GOVERNMENT RECORDS TRANSFER AND INGEST INTO This document outlines the workflows for ingesting government records into the Digital Repository at the State Archives of North Carolina, including completion of the RC-2D Electronic Records Transfer Form. COUNCIL OF STATE ARCHIVISTS The Council of State Archivists (CoSA) is a national nonprofit organization responsible for ensuring that the nation's documentary heritage is preserved. ABOUT STATE ARCHIVISTS RESOURCES - COUNCIL OF STATE ARCHIVISTS Resources. Welcome to the Resources section of the CoSA Website! In this section you can use the menu options in the left column to access CoSA Reports and Surveys and our Resource Center, a complete, searchable database of resources.The database includes several resource types: Education/Training, Form and Resource Samples, Policy/Guidelines, Standards, Tools, and web resources.ELECTRONIC RECORDS
The State Electronic Records Preservation (SERP) Framework provides information and guidance on 15 different areas on how to move forward in areas associated with digital preservation. The SERP Framework is based on the Digital Preservation Capability Maturity Model which states are using in the CoSA requested Self-Assessments. STATE ELECTRONIC RECORDS INITIATIVE STATE HISTORICAL RECORDS ADVISORY BOARD Since 2008, NHPRC has awarded over $4.5 million to 46 SHRABs for activities to strengthen historical records programs and build a national archival network. NHPRC made the most recent round of State Board Programming grant awards in November 2015, totaling $621,761 to 21 SHRABs . CoSA's preliminary report on the 2012 SHRAB Surveyhighlights the
NEW EMERGENCY PREPAREDNESS DOCUMENTS AVAILABLE! New Emergency Preparedness Documents Available! A new series of four emergency preparedness guidance documents was released this month by CoSA with the generous corporate support from the Polygon Group. “These resources are based on CoSA’s work for the Intergovernmental Preparedness for Essential Records (IPER) Project,which trained state
CONTINUITY ASSESSMENT TOOL (FEMA) Continuity Assessment Tool (FEMA) Brief Description. Tool to assist with assessing assessing continuity plans and programs against specific metrics. Examining areas for improvement and areas of strength, organizations can better prioritize and resource continuity needs and gaps. "This Continuity Assessment Tool (CAT) can be used bynon-federal
ELECTRONIC RECORDS MANAGEMENT BUSINESS CASE Electronic Records Management Business Case. A business case that defines the busines drivers, risk, current environment, electronic record management challenges, business risks, unique requirements, best practices, gap analysis, implementation, and recommended next steps. The one page summary provides major business case drivers andtalking
CONDUCTING NEEDS ASSESSMENTS FOR NEW RECORDKEEPING SYSTEMS The inclusion of any resource in the CoSA Resource Center does not imply a recommendation or endorsement of the resource by CoSA. Any views or opinions presented in the resource comments are solely those of the author and do not represent the views and opinions of CoSA COUNCIL OF STATE ARCHIVISTS The Council of State Archivists (CoSA) is a national nonprofit organization responsible for ensuring that the nation's documentary heritage is preserved. ABOUT STATE ARCHIVISTS RESOURCES - COUNCIL OF STATE ARCHIVISTS Resources. Welcome to the Resources section of the CoSA Website! In this section you can use the menu options in the left column to access CoSA Reports and Surveys and our Resource Center, a complete, searchable database of resources.The database includes several resource types: Education/Training, Form and Resource Samples, Policy/Guidelines, Standards, Tools, and web resources.ELECTRONIC RECORDS
The State Electronic Records Preservation (SERP) Framework provides information and guidance on 15 different areas on how to move forward in areas associated with digital preservation. The SERP Framework is based on the Digital Preservation Capability Maturity Model which states are using in the CoSA requested Self-Assessments. STATE ELECTRONIC RECORDS INITIATIVE STATE HISTORICAL RECORDS ADVISORY BOARD Since 2008, NHPRC has awarded over $4.5 million to 46 SHRABs for activities to strengthen historical records programs and build a national archival network. NHPRC made the most recent round of State Board Programming grant awards in November 2015, totaling $621,761 to 21 SHRABs . CoSA's preliminary report on the 2012 SHRAB Surveyhighlights the
NEW EMERGENCY PREPAREDNESS DOCUMENTS AVAILABLE! New Emergency Preparedness Documents Available! A new series of four emergency preparedness guidance documents was released this month by CoSA with the generous corporate support from the Polygon Group. “These resources are based on CoSA’s work for the Intergovernmental Preparedness for Essential Records (IPER) Project,which trained state
CONTINUITY ASSESSMENT TOOL (FEMA) Continuity Assessment Tool (FEMA) Brief Description. Tool to assist with assessing assessing continuity plans and programs against specific metrics. Examining areas for improvement and areas of strength, organizations can better prioritize and resource continuity needs and gaps. "This Continuity Assessment Tool (CAT) can be used bynon-federal
ELECTRONIC RECORDS MANAGEMENT BUSINESS CASE Electronic Records Management Business Case. A business case that defines the busines drivers, risk, current environment, electronic record management challenges, business risks, unique requirements, best practices, gap analysis, implementation, and recommended next steps. The one page summary provides major business case drivers andtalking
CONDUCTING NEEDS ASSESSMENTS FOR NEW RECORDKEEPING SYSTEMS The inclusion of any resource in the CoSA Resource Center does not imply a recommendation or endorsement of the resource by CoSA. Any views or opinions presented in the resource comments are solely those of the author and do not represent the views and opinions of CoSAPROGRAMS | COSA
Programs. CoSA's programs and services span a wide range of activities and resources, including in-person meetings, educational webinars, an active awards program, and advocacy efforts at the federal level. You'll find self-directed courses on emergency preparedness and basic records management in this section, also, along with informationSHOP | COSA
Tiered pricing is listed below and is per packet. Shipping and handling are included in the price. If you're interested in ordering more than 160 packets, please contact the CoSA office at bteague@statearchivists.org for special pricing. 1-40: $10.50. 41-80:$12.50.
ELECTRONIC RECORDS
The State Electronic Records Preservation (SERP) Framework provides information and guidance on 15 different areas on how to move forward in areas associated with digital preservation. The SERP Framework is based on the Digital Preservation Capability Maturity Model which states are using in the CoSA requested Self-Assessments.RESOURCE CENTER
Resource Center. Search for resources using keywords and/or the available filters. Want to contribute to the Resource Center? To submit a resource, click the green Submit button! NEW EMERGENCY PREPAREDNESS DOCUMENTS AVAILABLE! New Emergency Preparedness Documents Available! A new series of four emergency preparedness guidance documents was released this month by CoSA with the generous corporate support from the Polygon Group. “These resources are based on CoSA’s work for the Intergovernmental Preparedness for Essential Records (IPER) Project,which trained state
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Resource Type. Brief Description. Comments. 4C: Collaboration to Clarify the Costs of Curation. Web Resource/Report. A European project to assist with taking advantage of cost modeling tools as well as producing resources for the community to use. 0. 71 Digital Portals to State History. Web Resource/Report. INTRODUCTION TO RECORDS AND INFORMATION MANAGEMENT Sound records and information management practices are fundamental to the efficient and economical operations of any government agency. When disasters strike, state and local governments with effective records and information management programs are more likely to be able to access essential records and re-establish critical business operations COSA REPORTS AND SURVEYS CoSA Reports and Surveys. Please use the navigation menu on the left to access all of CoSA's reports, surveys, case studies, white papers,and guides.
DIGITAL PRESERVATION CAPABILITY MATURITY MODEL (DPCMM Digital Preservation Capability Maturity Model (DPCMM) The DPCMM is a framework used to assess an organization's ability to preserve and provide access to electronic records. It assesses electronic programs on 15 components: policy, strategy, governance, collaboration, technical expertise, open source/neutral formats, designated community AN INTRODUCTION TO ELECTRONIC RECORDS MANAGEMENT Workshop Topcsi 1. Introduction to Electronic Records Management 2. Role of Records Management in an Information Governance Strategy 3. Electronic Records Management Program COUNCIL OF STATE ARCHIVISTS The Council of State Archivists (CoSA) is a national nonprofit organization responsible for ensuring that the nation's documentary heritage is preserved. RESOURCES - COUNCIL OF STATE ARCHIVISTS Resources. Welcome to the Resources section of the CoSA Website! In this section you can use the menu options in the left column to access CoSA Reports and Surveys and our Resource Center, a complete, searchable database of resources.The database includes several resource types: Education/Training, Form and Resource Samples, Policy/Guidelines, Standards, Tools, and web resources. ABOUT STATE ARCHIVISTSELECTRONIC RECORDS
Electronic Records. Education - Training. Webinar and training opportunities available through CoSA. Information on and links to opportunities from other organizations are also included. STATE ELECTRONIC RECORDS INITIATIVE STATE HISTORICAL RECORDS ADVISORY BOARD SHRABs. In this section, you will find all the information helpful to SHRAB Board Members as well as state coordinators. A link to each state's SHRAB is provided within the Directory of State Archives page.. What is a SHRAB? The State Historical Records Advisory Board (SHRAB) is the central advisory body for historical records coordination with each state and for National Historical NEW EMERGENCY PREPAREDNESS DOCUMENTS AVAILABLE! “These resources are based on CoSA’s work for the Intergovernmental Preparedness for Essential Records (IPER) Project, which trained state and local government officials in every state and territory in emergency preparedness and ensuring the safety of essential records,” said Lisa Johnston, CoSA’s administrative coordinator and a former IPER trainer, adding, “We are pleasedwe’ve
CONTINUITY ASSESSMENT TOOL (FEMA) Tool to assist with assessing assessing continuity plans and programs against specific metrics. Examining areas for improvement and areas of strength, organizations can better prioritize and resource continuityneeds and gaps.
ELECTRONIC RECORDS MANAGEMENT BUSINESS CASE A business case that defines the busines drivers, risk, current environment, electronic record management challenges, business risks, unique requirements, best practices, gap analysis, implementation, and recommended next steps. CONDUCTING NEEDS ASSESSMENTS FOR NEW RECORDKEEPING SYSTEMS The inclusion of any resource in the CoSA Resource Center does not imply a recommendation or endorsement of the resource by CoSA. Any views or opinions presented in the resource comments are solely those of the author and do not represent the views and opinions of CoSA COUNCIL OF STATE ARCHIVISTS The Council of State Archivists (CoSA) is a national nonprofit organization responsible for ensuring that the nation's documentary heritage is preserved. RESOURCES - COUNCIL OF STATE ARCHIVISTS Resources. Welcome to the Resources section of the CoSA Website! In this section you can use the menu options in the left column to access CoSA Reports and Surveys and our Resource Center, a complete, searchable database of resources.The database includes several resource types: Education/Training, Form and Resource Samples, Policy/Guidelines, Standards, Tools, and web resources. ABOUT STATE ARCHIVISTSELECTRONIC RECORDS
Electronic Records. Education - Training. Webinar and training opportunities available through CoSA. Information on and links to opportunities from other organizations are also included. STATE ELECTRONIC RECORDS INITIATIVE STATE HISTORICAL RECORDS ADVISORY BOARD SHRABs. In this section, you will find all the information helpful to SHRAB Board Members as well as state coordinators. A link to each state's SHRAB is provided within the Directory of State Archives page.. What is a SHRAB? The State Historical Records Advisory Board (SHRAB) is the central advisory body for historical records coordination with each state and for National Historical NEW EMERGENCY PREPAREDNESS DOCUMENTS AVAILABLE! “These resources are based on CoSA’s work for the Intergovernmental Preparedness for Essential Records (IPER) Project, which trained state and local government officials in every state and territory in emergency preparedness and ensuring the safety of essential records,” said Lisa Johnston, CoSA’s administrative coordinator and a former IPER trainer, adding, “We are pleasedwe’ve
CONTINUITY ASSESSMENT TOOL (FEMA) Tool to assist with assessing assessing continuity plans and programs against specific metrics. Examining areas for improvement and areas of strength, organizations can better prioritize and resource continuityneeds and gaps.
ELECTRONIC RECORDS MANAGEMENT BUSINESS CASE A business case that defines the busines drivers, risk, current environment, electronic record management challenges, business risks, unique requirements, best practices, gap analysis, implementation, and recommended next steps. CONDUCTING NEEDS ASSESSMENTS FOR NEW RECORDKEEPING SYSTEMS The inclusion of any resource in the CoSA Resource Center does not imply a recommendation or endorsement of the resource by CoSA. Any views or opinions presented in the resource comments are solely those of the author and do not represent the views and opinions of CoSAPROGRAMS | COSA
Programs. CoSA's programs and services span a wide range of activities and resources, including in-person meetings, educational webinars, an active awards program, and advocacy efforts atELECTRONIC RECORDS
Electronic Records. Education - Training. Webinar and training opportunities available through CoSA. Information on and links to opportunities from other organizations are also included. NEW EMERGENCY PREPAREDNESS DOCUMENTS AVAILABLE! “These resources are based on CoSA’s work for the Intergovernmental Preparedness for Essential Records (IPER) Project, which trained state and local government officials in every state and territory in emergency preparedness and ensuring the safety of essential records,” said Lisa Johnston, CoSA’s administrative coordinator and a former IPER trainer, adding, “We are pleasedwe’ve
RESOURCE CENTER
Resource Center. Search for resources using keywords and/or the available filters. Want to contribute to the Resource Center? To submit a resource, click the green Submit button!SHOP | COSA
Released October 2009 Full color. 34 pages. Rescuing Business Records details the records that will help a small business survive a disaster and rebuild in the aftermath. Each manual includes: a checklist of records, with space for recording whether and where the record isduplicated;
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Resource Center. Search for resources using keywords and/or the available filters. Want to contribute to the Resource Center? To submit a resource, click the green Submit button! INTRODUCTION TO RECORDS AND INFORMATION MANAGEMENT Introduction to Records and Information Management Presentation. Features: 90-minute narrated presentation; Take it anytime, at your own pace; Includes links to COSA REPORTS AND SURVEYS CoSA Reports and Surveys. Please use the navigation menu on the left to access all of CoSA's reports, surveys, case studies, white papers,and guides.
DIGITAL PRESERVATION CAPABILITY MATURITY MODEL (DPCMM The DPCMM is a framework used to assess an organization's ability to preserve and provide access to electronic records. It assesses electronic programs on 15 components: policy, strategy, governance, collaboration, technical expertise, open source/neutral formats, designated community, electronic records survey, ingest, storage, device/media renewal, integrity, security, metadata, and AN INTRODUCTION TO ELECTRONIC RECORDS MANAGEMENT Workshop Topcsi 1. Introduction to Electronic Records Management 2. Role of Records Management in an Information Governance Strategy 3. Electronic Records Management ProgramToggle navigation
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div" data-cycle-next="#next" data-cycle-prev="#prev" data-cycle-pause-on-hover="true" style="position: relative;"> NEW REPORT AVAILABLE! Toward a Common Understanding, a resource for State CIOs, is now available for download.Download Report
NEW REPORT AVAILABLE! Toward a Common Understanding, a resource for State CIOs, is now available for download.Download Report
COSA IS #TRUSTEDINFO2020 PARTNER CoSA has signed on as a partner to the National Association of Secretaries of State (NASS) #TrustedInfo2020 campaign!Learn More
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ADVOCACY FOR ARCHIVES Position papers, advocacy alerts, resources and tools for effectively making the case that archives are critical to healthy, functioningdemocracies.
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